Features overview

Access from multiple sources:

Web, Windows, Office,Linux , Webdav client
Powerful and easy to use web interface
Open Office and Microsoft Office documents save and open functions .
Easy Drag'nDrop from Windows or Linux Desktop via Office toolbar and Office Menu
Email storing and indexing with attachment
Integrate Quotero in your Intranet, Extranet, IT and other in-house systems .

Share and protect your documents:

Share documents and use tags to classify them
Store documents in quotero by sending a single email with attachment
Let your colleagues know on what document you're working on
Your partners are aware about all the last modifications brought to the documents throught RSS, email alerts, and on each personnal dashboard.
Upload documents in a zip file, Quotero extracts and indexes them automaticaly.
Use the well-known "check-in", "check-out" status to manage your documents
Create links between documents that are dealing with a similar topic
Discuss via forums or comments with your partners about documents or projects
Compare one document with one another.
Simplify documents search, by using specific meta-data
Make complex full text searches by using boolean criteria
Access to the history of your last searches on Quotero

User management:

Use multiple sources of authentification on a single Quotero server implementation : LDAP / Active Directory or any other data base
Create external users through Quotero's user management module
Define and create as many group of users as you want with their roles and right on the Quotero server.

Document life cycle management:

Build complex workflows with as many levels as you need
Users are notified to accomplish a news action by email
Limit the documents access during the workflow process
Organise automatic workflow management by workspace
Register each document's log, containing all the workflow's steps and every person who intervened in the document elaboration process.
Track all the documents and their evolution directly from your dashboard.

Advanced search features:

Search based on document content (word, pdf, open office, excel, ...) and meta-data through single string search or built complex boolean search
Document taxinomy
Save standard search for you and your colleagues
Use external tools to search in scanned documents

Manage your index structure:

Manage each meta-data of your document
Build complex meta-data (list and tree of meta-data fields) according to your global needs
Meta-data heritage
Adapt the index book structure to user profiles
Adapt meta-data fields
Semi-automatic indexing
Add meta-data automatically to your MS Office documents

Record management:

Easy implementation of Quotero: